Whistleblower Protection Policy

The Ainsley Faith Foundation requires directors, officers and employees to observe high standards of business and personal ethics in the conduct of their duties and responsibilities.  As employees and representatives of the Ainsley Faith Foundation, we must practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws and regulations.

Reporting Responsibility

This Whistleblower Policy is intended to encourage and enable employees and others to raise serious concerns so that the Ainsley Faith Foundation can address and correct inappropriate conduct and actions.  It is the responsibility of all board members, officers, employees and volunteers to report concerns about violations of the Ainsley Faith Foundation’s code of ethics or suspected violations of law or regulations that govern the Ainsley Faith Foundation’s operations.

No Retaliation

It is contrary to the values of the Ainsley Faith Foundation for anyone to retaliate against any board member, officer, employee or volunteer who in good faith reports an ethics violation, or a suspected violation of law, such as a complaint or discrimination, or suspected fraud, or suspected violation of any regulation governing the operations of the Ainsley Faith Foundation.  An employee who retaliates against someone who has reported a violation in good faith is subject to discipline up to and including termination of employment.

Reporting Procedure

The Ainsley Faith Foundation has an open door policy and suggests that employees share their questions, concerns, suggestions or complaints with their supervisor.  If you are not comfortable with your supervisor’s response, you are encouraged to speak with the President of the Board of Directors.  Supervisors and managers are required to report complaints or concerns about suspected ethical or legal violations in writing to the Ainsley Faith Foundation’s President of the Board of Directors, who has the responsibility to investigate all reported complaints.  Employees with concerns or complaints may also submit their concerns in writing directly to their supervisor or the Executive Director or the President of the Board of Directors.

Compliance Officer

The Ainsley Faith Foundation’s Compliance Officer is the President of the Board of Directors and is responsible for ensuring that all complaints about unethical or illegal conduct are investigated and resolved.  The Compliance Officer will advise the Board of Directors of all complaints and their resolution and will report at least annually to the Treasurer on compliance activity relating to accounting or alleged financial improprieties.

Accounting and Auditing Matters

The Ainsley Faith Foundation’s Compliance Officer shall immediately notify the Treasurer of any concerns or compliant regarding corporate accounting practices, internal controls or auditing and work with the Treasurer until the matter is resolved.

Acting in Good Faith

Anyone filing a written complaint concerning a violation or suspected violation must be acting in good faith and have reasonable grounds for believing the information disclosed indicates a violation.  Any allegations that prove not to be substantiated and which proved to have been made maliciously or knowingly to be falst will be viewed as a serious disciplinary offense.

Confidentiality

Violations or suspected violations may be submitted on a confidential basis by the complainant.  Reports of violations or suspected violations will be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation.

Handling of Reported Violations

The Ainsley Faith Foundation’s Compliance Officer will notify the person who submitted a complaint and acknowledge receipt of the reported violation or suspected violation.  All reports will be promptly investigated and appropriate corrective action will be taken if warranted by the investigation.